Oral Presentation Guidelines
Presenters are required to bring their presentation to the Speaker Ready Room the day prior to their scheduled session so the technician can load presentations onto the appropriate session room laptop. This will also provide the opportunity to ensure fonts will display correctly and embedded videos will play correctly.
The speaker ready room is located at the Hyatt Regency Minneapolis Grant Room and will be open during the following days/hours:
Presentation Information and Instructions
- Presentations should be formatted in either PowerPoint, Keynote or Google Slides.
- When preparing your presentation, we encourage standard fonts (e.g., Times New Roman, Arial, Helvetica, etc.). If you are using a font that is not standard, it should be embedded into your presentation. Prepare presentations in 16:9 format. Presentations created in 4:3 will not use the full screen and will have a black pillar box on left and right sides of the screen.
- You may either bring your presentation on a readable USB flash drive or download the file from a cloud service via free Wi-fi onsite. Please note that we cannot guarantee rapid download rates if you choose this option. If you are using PowerPoint, be sure to include any external files utilized, e.g. movie and sound files (.wav, .avi, .mpg, etc.) in the same folder as your presentation. Copy the entire folder to the USB flash drive or download the entire folder from the cloud. Keynote embeds these files within your presentation so you only need to transfer one file.
- Symposia and technical session rooms will be equipped with a Data Projector, Screen, Mac and PC, as well as a Wireless Lavaliere Microphone, Head Table Microphone and Aisle Microphone depending on room size. All technical and symposia session rooms will have an onsite AV technician for assistance.
- The operating system on the session room PCs will be Windows 10 Pro on the laptops and Microsoft Office 2021.
- Please Note: session rooms do not have hard-wired internet. Although general group WIFI is available in the session room areas, it may not be suitable for Skype, streaming, uploads/downloads that require very high speeds or dedicated lines.
While the default assumption is to allow open discussion of SVP presentations on social media, presenters have the right to request that attendees not disseminate the contents of their talk. The following icons may be copied and included on presentation slides to clearly express if you do not want your results posted:
